There will more than likely be somebody who will review your writing after you submit it, but you want to make sure it is as close to perfect as possible before you send that user guide or help file off to your client. Clients love work that needs minimal editing. It lets them know you are taking the task seriously, and it also makes their job a lot easier. Here are the types of errors you should look for before you press send:
Spelling and grammar: Don't rely on spell check to catch all of your spelling and grammar errors. If you accidentally typed "them" instead of "then," for example, spell check won't pick it up since both words are spelled correctly. Read through the document yourself to check for typos and common grammar issues like subject/verb agreement and tense consistency.
Word use and punctuation: Take a close look at the words you've used to make sure they are correct. Did you use "than" when it should have been "then?" "You're" instead of "your?" Mistakes like these can make your work look amateurish, so be sure to remove them completely. Check for punctuation as well. Be sure you've included commas and quotation marks where they are needed, and double check that every sentence ends with a period.
Page numbering and table of contents: Take some time to ensure your pages are numbered correctly and that the table of contents will bring readers to the correct page when they are looking up a specific topic.
Numbers in charts and tables: If you were asked to include figures and tables in your document, double check that the numbers are correct. It can be easy to make errors when typing in numbers, and since spell check won't catch them, the only way to spot these types of errors is to review all numbers yourself.
Last Updated: 05/05/2014